How To: Create a Word Online Document > Save it > Share it > Edit it (in Word Online or download it to Word on your Computer)
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open your web browser (edge, chrome, firefox or safari)
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type https://outlook.live.com into the search bar of your web browser -
hit enter
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click sign in
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sign in with your outlook email account (this could be your email address too )
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you will arrive at your outlook email
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then > click on the 9 little boxes in the upper left corner next to Outlook
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click Word
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click on New Blank Document+ or Open an Existing Document to work on
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type and or edit your Text
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when finished > File Menu > Save As > Save a Copy to OneDrive
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at the top next to document name > click Share+
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fill in To: recipients email address, fill in subject > type your message
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** click “recipients can edit”
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choose if recipients need to be signed in with their Microsoft account?
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YOU > return to OneDrive
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click Shared
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click the document
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click edit document
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File > Save As > Save As > Save > “lesson 3 with corrections” > Save to a Folder or just Save it > Name Document > Save Button
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Click Share+ (at top blue bar) > fill in To: email address of person who needs to see the document
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click on “Recipients can edit” ** see notes below ** > don’t need Outlook account > Share
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That person signs into their Email > clicks on Email to open
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Recipient now has the choice to download document or edit it at Word Online
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If Editing Document at Word Online > Must first click on Edit Document (on top Blue Bar) > have Choice to edit in Word or edit in Browser
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Word Online = allows Both People to edit and work on the same document at same time – you will see each other’s names in the upper right corner and when the other is typing you will see their marks in real time too
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Everybody makes their changes > and everyone can then Save the File by clicking on File > Save As > Save As > Save when finished to Save document
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**You can also download document and work on Word (on your computer or device) at any time
** YOU MUST FEEL COMFORTABLE WORKING WITH SEVERAL OPEN TABS IN YOUR WEB BROWSER AND REMEMBER WHERE YOU ARE ** The Web Browser is the first two rows on top of the Browser Window ** Word Online begins with the Blue Bar and the 9 little white boxes in the upper left corner on the third row ** And the Menu Bar is the fourth row just below the Blue Row **
Notes:
** your Recipient has a choice to make corrections at Word Online or Word on their Computer **
- if you want the recipient to be able to make corrections at Word Online = select Recipients need to sign in with a Microsoft account
- if you want the recipient to retrieve document in their email inbox and be able to download the document and work on it on their computer at Word (not online) = select Recipients don’t need a Microsoft account
When the Document is Shared = It Can be found in OneDrive Shared Folder (Microsoft’s Cloud)
When the Document is Emailed = It’s in the Recipients Mailbox